MicrosoftOneNote has been around for a couple of decades. However, Microsoft has been offering two versions — Office 365 and UWA — of its popular note-taking service in the last few years. The Office 365 version works just like the previous versions, and a UWA (Universal Windows App) client is available from the Microsoft Store.
With this keyboard shortcut, you can type the Bullet Point symbol anywhere on your Mac computer. How to insert bullet point in Word/Excel. The insert symbol dialog box is a library of symbols from where you can insert any symbol into your Word document with just a couple of mouse clicks. Apr 04, 2018 Tips and notes. Esynic wifi repeater setup. If you are using a laptop that does not have a number pad, you can turn on Num Lock to emulate a numeric keypad.On most laptops, this can be done by pressing Shift + Num Lock or Fn + Num Lock.; To add a bullet symbol to a cell that already contains text, double-click the cell to enter the Edit mode, place the cursor where you want to insert the bullet, and then press Alt + 7.
OneNote has been entirely free to use unlike other apps from Microsoft Office suite. In a recent push of native Windows apps, the company shut down the desktop version of OneNote, and is now focusing on the UWA version.
Microsoft is slowly adding OneNote desktop features to its UWA counterpart. While they have done a pretty good job, the company still hasn’t carried over all the keyboard shortcuts to the new app.
Now that doesn’t mean, we are out of options. The service does offer some compelling keyboard shortcuts. And in this post, I will cover the top essential shortcuts for OneNote on Windows and macOS platforms.
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Before diving into the article, let me make it clear that I won’t be talking about the usual shortcuts here. The common ones such as Copy (Ctrl+C), Paste (Ctrl+V), Undo, Redo, select all are universal, and you are probably using it in one way or the other. Instead, I will walk you through the most important ones that help you get the job done.
Note: For Mac users, the Command button works similar to the Ctrl function on the Windows. So when I’m mentioning Ctrl key on Windows, the same trick applies to macOS with Command key.Also on Guiding Tech
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Read More1. Add Bullet Points/Numbered list
As with many note-taking applications, OneNote does support adding bullet points or numbering scheme to the note. You can use Ctrl + . shortcut on Windows or Command + . on macOS for bullet points or opt for Ctrl + / and Command + / to add numbers respectively. One can also go with various shapes and numbers from the list. They are not supported by any keyboard shortcuts though.
2. Select Title of Page
There come times when you quickly want to change the title of the page. You can use Ctrl + Shift + T shortcut or Command + Shift + T shortcut on macOS to select the page’s title.
3. Insert Hyperlink
OneNote does provide an option when you want to add a hyperlink to a certain word, just select the word and press the Ctrl + K or Command + K shortcut for macOS shortcut to complete the action.
4. Highlight Words
In a long note, you might want to highlight certain words to make them stand out in the crowd. With OneNote, you can easily highlight certain sentence or words with a quick shortcut of Ctrl + Shift + H and Command + Shift + H shortcut on a Mac.
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Read More5. Insert Date and Time
Working on a long note for a certain period time, you might want to add a date and time to the recent edits. Just press Alt + Shift + F or Shift + Command + D shortcut on Mac.
6. Show/Hide Ruler Lines
As the name suggests, OneNote does support ruler lines through the notes. Just press Ctrl + Shift + R on Windows to add or remove ruler lines from the page.
7. Add a New Subpage below the Current page
OneNote supports adding a subpage to a specific page in a given section. It’s useful in long projects. Press Ctrl + Shift + Alt + N shortcut, and you are good to go with a new subpage.
8. Open Another OneNote Window
Working on multiple OneNote pages can become tiresome after some time. Thankfully, OneNote does support opening a new window to add content. Press Ctrl + M shortcut to trigger the action.
9. Create New Notebook and Section
As you may already know, OneNote does support adding new notebooks and section to it. Now, of course, you can select ‘+’ icon, but even better one can use Ctrl + T or Command + T shortcut to add a new section. You can also create a new notebook using Control + Command + N shortcut on Mac.
You can also add a new page into section by quickly pressing Ctrl + N or Command + N.
10. Move Current Note to New Section
This one is standard across note-taking apps. One can quickly move pages to new section using Ctrl + Alt + M or Command + Shift + M shortcut on macOS.
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Click here to see our productivity articles page11. Add Columns to the Table
OneNote does support adding tables to the pages. After a while, you may want to add columns to the table. On Windows just press Ctrl + Alt + R (for adding column to right) and Ctrl + Alt + E (for adding column to left). On macOS, you need to press Control + Command + L (adding a new column to left) and Control + Command + R (for adding a new column to right).
12. Add Tags
This one is a lifesaver. I regularly use them. Adding tags is the best way to glance through what's important or what needs to be highlighted. Also, they are the easiest ones to remember.
For windows, one can use Ctrl + 1 (To-do), Ctrl + 2 (Important), Ctrl + 3 (Question), Ctrl + 4 (Remember), Ctrl + 5 (Definition), and Ctrl + 0 (Remove all tags).
macOS requires Command + 1 (To-do), Command + 2 (Important), Command + 3 (Question), Command + 4 (Remember),and Command + 5 (Definition) keyboard shortcuts.
13. Search Through Notes
OneNote offers powerful search function in the app. Press Ctrl + E or Command + E to search through notes swiftly.
Use OneNote like a Pro
The list above indicates that OneNote supports many shortcuts on Windows and macOS. The list is even more evident on Windows considering it’s a Microsoft product. I’m sure once you memorize most of these shortcuts, the note-taking app will be a breeze to use and navigate.
Next up: WhatsApp for Web also comes with several keyboard options. Read the post below to learn more about them.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextTop 15 WhatsApp Web and Desktop Shortcuts That You Should KnowAlso See#onenote #macos #windows 10
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1. Frequently Used Shortcuts | |
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⌘+Z or Ctrl+Z | Undo the last action |
⌘+X or Ctrl+X | Cut selected text or graphics |
⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
⌘+V or Ctrl+V | Paste the Clipboard contents |
Option+⌘+G | Choose the Go To command (Edit menu) |
Option+⌘+L | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
⌘+` (Grave accent) | Go to the next window |
⌘+Shift+S | Choose the Save As command (File menu). |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
⌘+P or Ctrl+P | Print a document |
Shift+F5 | Move to the previous insertion point |
⌘+Shift+` (Grave accent) | Go to the previous window |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
Option+⌘+R | Expand or minimize the ribbon |
⌘+Shift+F5 | Edit a bookmark |
Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
⌘+Shift+L | Look up selected text on the Internet |
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2. Move the Cursor | |
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Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Arrow Left | Move one character to the left |
Arrow Right | Move one character to the right |
Option+Arrow Left | Move one word to the left |
Option+Arrow Right | Move one word to the right |
⌘+Arrow Up | Move one paragraph up |
⌘+Arrow Down | Move one paragraph down |
Shift+Tab | Move one cell to the left (in a table) |
Tab | Move one cell to the right (in a table) |
Arrow Up | Move up one line |
Arrow Down | Move down one line |
⌘+Arrow Right or End | Move to the end of a line |
⌘+Arrow Left or Home | Move to the beginning of a line |
Page Up | Move up one screen (scrolling) |
Page Down | Move down one screen (scrolling) |
⌘+Page Down | Move to the top of the next page |
⌘+Page Up | Move to the top of the previous page |
⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
Shift+F5 | To the previous insertion point |
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3. Select text and graphics | |
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Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple items not next to each other |
Shift+Arrow Right | Select one character to the right |
Shift+Arrow Left | Select one character to the left |
Shift+Option+Arrow Right | Select one word to the right |
Shift+Option+Arrow Left | Select one word to the left |
⌘+Shift+Arrow Right or Shift+End | Select to the end of a line |
⌘+Shift+Arrow Left or Shift+Home | Select to the beginning of a line |
Shift+Arrow Down | Select one line down |
Shift+Arrow Up | Select one line up |
⌘+Shift+Arrow Down | Select to the end of a paragraph |
⌘+Shift+Arrow Up | Select to the beginning of a paragraph |
Shift+Page Down | Select one screen down |
Shift+Page Up | Select one screen up |
⌘+Shift+Home | Select to the beginning of a document |
⌘+Shift+End | Select to the end of a document |
Option+⌘+Shift+Page Down | Select to the end of a window |
⌘+A | Select to select the entire document |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a vertical block of text |
F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a specific location in a document |
4. Select text and graphics in a table | |
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Tab | Select the next cell's contents |
Shift+Tab | Select the preceding cell's contents |
Hold down Shift and press an arrow key repeatedly. | Extend a selection to adjacent cells |
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. | Select a column |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Extend a selection (or block) |
Shift+F8 | Reduce the selection size |
Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple cells, columns, or rows that are not next to each other |
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5. Extend a selection | |
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F8 | Turn on extend mode |
F8, Arrow Left | Select the nearest character to the left |
F8, Arrow Right | Select the nearest character to the right |
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. | Expand a selection |
Shift+F8 | Reduce the size of a selection |
Esc | Turn off extend mode |
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6. Edit text and graphics | |
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⌘+C or F3 | Copy text or graphics |
⌘+Shift+C | Copy a style |
⌘+Shift+V | Paste a style |
Ctrl+Option+C | Copy text or graphics to the Scrapbook |
⌘+X or F2 | Cut selected text to the clipboard |
⌘+X or F2 (then move the cursor and press ⌘+V or F4 ) | Move text or graphics |
Option+F3 | Create AutoText |
⌘+Option+Shift+V | Insert AutoText |
⌘+V or F4 | Paste the Clipboard contents |
⌘+Ctrl+V | Paste special |
⌘+Option+Shift+V | Paste and match the formatting of the surrounding text |
⌘+Shift+F3 | Paste the Spike contents |
Delete | Delete one character to the left |
⌘+Delete | Delete one word to the left |
⌘ or Clear | Delete one character to the right |
⌘+⌘ | Delete one word to the right |
⌘+X or F2 | Cut selected text to the Clipboard |
⌘+Z | Undo the last action |
⌘+Y | Redo the last action |
⌘+F3 | Cut to the Spike |
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7. Align and format paragraphs | |
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⌘+E | Center a paragraph |
⌘+J | Justify a paragraph |
⌘+L | Left-align a paragraph |
⌘+R | Right-align a paragraph |
Ctrl+Shift+M | Indent a paragraph from the left |
⌘+Shift+M | Remove a paragraph indent from the left |
⌘+T | Create a hanging indent |
⌘+Shift+T | Remove a hanging indent |
⌘+Option+K | Start AutoFormat |
⌘+Shift+N | Apply the Normal style |
⌘+Option+1 | Apply the Heading 1 style |
⌘+Option+2 | Apply the Heading 2 style |
⌘+Option+3 | Apply the Heading 3 style |
⌘+Shift+L | Apply the List style when the cursor is at the beginning of a line |
Option+Spacebar | Insert a nonbreaking space |
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8. Set line spacing | |
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⌘+1 | Set lines as single-spaced |
⌘+2 | Set lines as double-spaced |
⌘+5 | Set lines as 1.5-line spacing |
⌘+0 (zero) | Add or remove one line of space directly preceding a paragraph |
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9. Format characters | |
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⌘+Shift+F | Change the font |
⌘+Shift+> | Increase the font size |
⌘+Shift+< | Decrease the font size |
⌘+ | Increase the font size by 1 point |
⌘+ | Decrease the font size by 1 point |
⌘+D | Change the formatting of characters (Font command, Format menu) |
Shift+F3 | Change the case of letters |
⌘+Shift+A | Format in all capital letters |
⌘+B | Apply bold formatting |
⌘+U | Apply an underline |
⌘+Shift+W | Underline words but not spaces |
⌘+Shift+D | Double-underline text |
⌘+I | Apply italic formatting |
⌘+Shift+K | Format in all small capital letters |
⌘+= (Equal sign) | Apply subscript formatting (automatic spacing) |
⌘+Shift++ (Plus sign) | Apply superscript formatting (automatic spacing) |
⌘+Shift+X | Apply strike-through formatting |
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10. Insert special characters | |
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⌘+F9 | Insert an empty field |
Shift+Return | Insert a line break |
⌘+Enter | Insert a page break |
⌘+Shift+Return | Insert a column break |
⌘+Shift+- (Hyphen) | Insert a nonbreaking hyphen |
Option+G | Insert the copyright symbol |
Option+R | Insert the registered trademark symbol |
Option+2 | Insert the trademark symbol |
Option+; (Semicolon) | Insert an ellipsis |
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11. Work with fields | |
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Ctrl+Shift+D | Insert a DATE field |
⌘+Option+Shift+L | Insert a LISTNUM field |
Ctrl+Shift+P | Insert a PAGE field |
Ctrl+Shift+T | Insert a TIME field |
⌘+F9 | Insert an empty field |
F9 | Update selected fields |
⌘+Shift+F9 | Unlink a field |
Shift+F9 | Switch between a field code and its result |
Option+F9 | Switch between all field codes and their results |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
F11 | Go to the next field |
Shift+F11 | Go to the previous field |
⌘+F11 | Lock a field |
⌘+Shift+F11 | Unlock a field |
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12. Outline a document | |
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Ctrl+Shift+Arrow Left | Promote a paragraph |
Ctrl+Shift+Arrow Right | Demote a paragraph |
⌘+Shift+N | Demote to body text |
Ctrl+Shift+Arrow Up | Move selected paragraphs up |
Ctrl+Shift+Arrow Down | Move selected paragraphs down |
Ctrl+Shift++ (Plus sign) | Expand text under a heading |
Ctrl+Shift+- (Minus sign) | Collapse text under a heading |
Ctrl+Shift+A | Expand all body text and headings or collapse all body text |
Ctrl+Shift+L | Show the first line of body text or all body text |
Ctrl+Shift + | Show all headings with the specified heading level |
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13. Review a document | |
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⌘+Option+A | Insert a comment |
⌘+Shift+E | Turn track changes on or off |
Home | Go to the beginning of a comment |
End (The End key is not available on all keyboards) | Go to the end of a comment |
⌘+Home | Go to the beginning of the list of comments when in the Reviewing Pane |
⌘+End | Go to the end of the list of comments when in the Reviewing Pane |
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14. Print a document | |
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⌘+P | Print a document |
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15. Move around in a table | |
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Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) | Move to the next cell |
Shift+Tab | Move to the preceding cell |
Arrow Up or Arrow Down | Move to the preceding or next row |
Ctrl+Home | Move to the first cell in the row |
Ctrl+End | Move to the last cell in the row |
Ctrl+Page Up | Move to the first cell in the column |
Ctrl+Page Down | Move to the last cell in the column |
Return | Start a new paragraph |
Tab at the end of the last row. | Add a new row at the bottom of the table |
Return at the beginning of the first cell | Add text before a table at the beginning of a document |
⌘+Ctrl+I | Insert a row |
16. Resize table columns by using the ruler | |
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Shift | Move a single column line; Retain table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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17. Resize table columns directly in a table. | |
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To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. | |
No key | Move a single column line; Retain table width. |
Shift | Retain column sizes to the right; Change table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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18. Insert paragraphs and tab characters in a table | |
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Return | Insert a new paragraph in a cell |
Option+Tab | Insert a Tab character in a cell |
19. Use footnotes and endnotes | |
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⌘+Option+F | Insert a footnote |
⌘+Option+E | Insert an endnote |
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20. Right-to-left language features | |
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Ctrl+⌘+Arrow Left | Paragraph direction to right to left |
Ctrl+⌘+Arrow Right | Paragraph direction to left to right |
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21. Function key shortcuts | |
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Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. | |
F1 | Undo the last action |
F2 | Cut selected text or graphics |
F3 | Copy selected text or graphics to the clipboard |
F4 | Paste the Clipboard contents |
F5 | Choose the Go To command (Edit menu) |
F7 | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
F9 | Update selected fields. |
⌘+F6 | Go to the next window |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Shift+F4 or ⌘+Shift+F4 | Repeat a Find or Go To action |
Shift+F5 | Move to the previous insertion point |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result. |
Shift+F11 | Go to the previous field |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
⌘+F6 | Go to the next window |
⌘+F9 | Insert an empty field |
⌘+F11 | Lock a field |
⌘+Shift+F3 | Insert the contents of the Spike |
⌘+Shift+F5 | Edit a bookmark |
⌘+Shift+F7 | Update linked information in a Word source document |
⌘+Shift+F8+ Arrow Key | Extend a selection as a block selection |
⌘+Shift+F9 | Unlink a field |
⌘+Shift+F11 | Unlock a field |
Option+F3 | Create an AutoText entry |
Option+F7 | Find the next misspelling or grammatical error |
Option+F8 | Run a macro |
Option+F9 | Switch between all field codes and their results |
⌘+Shift+L | Look up selected text on the Internet |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |